1. I was assigned a paper which is outside my area of competence. Why so? And what should I do?
The assignment algorithm gives priority to bids over keyword matching, but it also tries to optimize the global assignment. If you did not bid, or if you entered positive bids for few papers, or if you entered bids for which many other people entered bids as well, then the system was not able to find enough papers for you based on your bids, and then used your keywords. Now, some keywords (an example among others being “AI and the web”) are quite broad and may lead the algorithm to assign a paper to you that is not necessarily in your area of competence.
If this is the case, and you really understand that you cannot review the paper please write to the program committee chair as soon as possible. He will assign it to someone else. Obviously, the longer you wait, the more difficult the reassignment. (The same thing applies if you discover a conflict of interest, or if you cannot review a paper for any other reason.)
2. What should I do if the paper is anonymous?
Papers at ECAI are traditionally non-anonymous, and ECAI 2020 follows such tradition. If you don’t find the names of the authors in the paper this is fine. You can, in any case, find them in EasyChair.
3. What should I do if the paper is overlength?
If a paper exceeds the allowed length, then the paper will be rejected. In unclear cases, please send an email to the program committee chair and we’ll decide what to do.
4. When are reviews due?
December 16, 2019 23:59 (as usual, UTC-12). Please don’t be late, as author feedback will start immediately after that. If you anticipate a delay, please tell the program committee chair as soon as possible so that he can see whether he can find another reviewer.
5. Can I delegate a review to a subreviewer?
It cannot be forbidden completely, but the program committee chair discourages this practice. We selected people to be in the PC based on their competence, reliability and seniority. We want to ensure that each paper is reviewed only by highly qualified people. In the past, several people complained because their paper got some unprofessional reviews, and it turned out that they had been written by first-year PhD students or master students. A student may be brilliant, and yet not have the sufficient experience to judge the quality of a paper beyond the validity of its technical aspects. In any case, if you delegate a review, you will still be responsible for the review, in the sense that you have to endorse it and that you should participate to the discussion. (Exceptions are possible in some particular cases.)
For assigning a paper to a subreviewer, go to next question. Once the reviewer has submitted their review, read answer to Question 7.
6. How can I assign a paper to a subreviewer?
Log in Easychair as a PC member of ECAI2020. Go to the “Reviews/Assigned to me” menu. Then go to the paper detailed view of a paper assigned to you for which you would like to request a subreviewer. On the right menu, you can click on “Request review”. Fill in the form with the contact details for the subreviewer (“Subreviewer’s first name”, “Subreviewer’s last name”, “Subreviewer’s email address”) and edit the message to be very clear on the internal deadline that you give to the subreviewer before seding the request out. Please, notice that handling tight deadlines is very important and you still have the responsibility for getting it done in time and on assuring the quality of review (see the previous question).
7. How can I see the review written by one of my subreviewers?
Log in Easychair as a PC member of ECAI2020. Go to the “Reviews/Subreviewers” menu. Go to the paper in question by clicking on the paper number #. There you can either manage the request (e.g., sending a reminder) by clicking on “sending email and quote this letter” or you can see the review done for you by clicking on “Show reviews” in the right menu. Please, always revise the review made by a subreviewer and, if needed, proceed to modify and improve it in order to assure high quality reviewing standards.
8. I am not sure I will have all my reviews ready on time. Does it matter, and why?
There will be an author rebuttal period (if you are also an author you will soon receive more details). Once the rebuttal period has started, injecting a review in the system at any time would be very annoying for the authors. This means that if your review is submitted after the rebuttal has started, it will probably not be visible by the authors, they will not be able to react to it; and it will have less weight in the discussion (it will be considered as an “additional review”). Then, we must make sure that each paper has enough reviews before rebuttal starts, and we need at least one full day for that. This is why it is very important that you submit your reviews on time, that is, by December 16, 2019, 23:59 UTC -12 or possibly a few hours after that, but no more. If you anticipate a delay of more than a few hours:
(a) Tell the program committee chair beforehand that you anticipate a delay, and tell the paper Ids for which there may be a delay.
(b) Try to submit at least a partial review of each paper, containing the important points to which you want the authors to react. You can complete your reviews later, during the discussion period, with minor things such as unclear sentences, minor errors, comments about form etc.
(c) If (b) is not feasible, try to submit all the reviews you can by the deadline. One late review is better than two late reviews.
9. What if I cannot see any more in my batch a paper that was there before?
Most likely it means that the paper was withdrawn by its authors; or sometimes by the program committee chair if that was a summary reject, but then this should have happened a few weeks ago.